5 best tips for employers in the virtual onboarding process

Virtual onboarding process

Onboarding process is a way to make a new employee adapt to the new work environment. Another purpose is to make them knowledgeable and skilled in their new job role. The importance of virtual onboarding is increasing day by day as many companies are changing to remote work. Now, the company owners need to rethink how to regulate virtual interviews and employee onboarding processes.

Here are some tips on the virtual onboarding process. These tips will help you to come up with a proper virtual onboarding plan.


Company is Key

First and foremost, make sure that your remote onboarding process is fully documented. You can start adapting it at the earliest. It will be easier for you to implement it digitally. This is done in the form of a virtual onboarding checklist. Share your checklist with your new employees so that they can have knowledge about the company. A couple of things that should be there in your checklist are:

➔ A welcome email or letter with some important documents that are generally required to fill up like I-9 form.

➔ Contact details about whom to contact for different needs.

➔ A complete description of business meetings that usually occur.


Video Chat

There are ample numbers of virtual communication apps for easy collaboration. Choose any one from them. Once done with the selection process of the employee, it is important to communicate with them through video calls. It is better to avoid phone calls, instead go for video chat. If you can see each other, it will be better to communicate. It also reduces the distance between you and your employee.


To Clear About Your Expectations

On Virtual Onboarding Process, you won't get any scope to walk down to your colleagues and manager to resolve your doubts. This is the main reason why you should be clear about your expectations as well as objectives. Make sure to have clear communication from beginning with supporting documents.


Social Integration

Company rules and culture are easier to learn or adopt for the employees who remain physically present at the office. Newly hired employees observed the culture of the company and learned quickly. But this is not the case with the employees hired through the remote onboarding process. This becomes too challenging for them.

You can establish and maintain social connections or integrations with the help of regular video chats and conference calls.

Being a business owner or a senior manager in the hierarchy, you must introduce your new employees to your new team. Their introduction to all the existing employees will become aware of the newcomers and conversations will become easier.  Arrange one-on-one sessions for the newcomers to meet all the managers in your company

Constant checking

This is the most crucial point.  During the first few weeks, you must continuously evaluate the performance track of the new employees. It will also help in grooming your new employees as per corporate culture. Feedbacks are essential as they will give a new employee some idea to keep track of their shortcomings.


Final Lines

COVID 19 pandemic has changed many HR processes and monitoring in most of the SMB and corporates. Although many organizations have implemented HR Digital transformation, yet managing remote work and human capital prioritize the importance of the virtual onboarding process.   It helps in streamlining all the processes for a smoother transition of a new employee to the organization. Less paperwork and an organized checklist make virtual onboarding easy and less stressful.